Welcome to the Payroll and Benefits Office
The Payroll Office processes all related payroll transactions for all school employee compensation regardless of funding source. In support of our employees, this office also manages all benefits including health insurance, dental insurance, life insurance, disability insurance, retirement, employee assistance programs, Flexible Spending Accounts, Dependent Care Accounts and tax-sheltered annuities. The payroll office maintains time and attendance records for all staff.
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Learn about Employee Benefits
Employees may sign up for benefits at time of hire or make certain benefit elections when they experience a qualified life event or during annual open enrollment opportunities.
Access the Paycheck Schedule for 2017-2018
Payroll checks are distributed on Fridays. Direct deposits are generally made electronically overnight between Thursday night and Friday morning. Ten month employees are offered various pay options, 22 or 26-weeks with summer or balloon pay and 12 month employees are paid weekly.
Substitute Service
The payroll office processes the paperwork for all substitutes. For application information please visit the District’s employment page.
Retirement Benefits
The employees of the School Department are enrolled in one of three options depending on their contract position: OBRA Massachusetts Deferred Compensation, Massachusetts Teacher’s Retirement Board (MTRS), or Waltham Contributory Retirement System. Enrollment and contribution information is provided in your new employee packet.
Requesting a Substitute
WPS uses an automated service that greatly simplifies and streamlines the process of recording and managing absences and finding substitutes. You will be enrolled in this program when all your payroll paperwork has been completed. The Aesop service will be available to you 24 hours a day, 7 days a week and can be accessed via internet and phone. You will receive an email to your school email address with your login & pin information.
Payroll Hours:
M-F 8:00 am – 4:00 pm
Payroll Location:
Business Office
617 Lexington St.
Waltham, MA 02452